5 invoice reminder email templates that actually get paid

Most freelancers either don't follow up, or they follow up in a way that feels aggressive. Below are five templates — graduating from friendly to final notice — that you can copy, paste, and tune for your voice.

1. The pre-due heads-up (3 days before)

Subject: Quick heads-up — invoice {number} due {date}

Hi {name}, just a friendly heads-up that invoice {number} for {amount} is due on {date}. You can pay online here: {pay link}. Shout if you need anything. Cheers!

2. Day after due — gentle reminder

Subject: Invoice {number} — friendly reminder

Hi {name}, just bumping this up — invoice {number} for {amount} was due yesterday. Easiest way to settle it is here: {pay link}. Let me know if there's an issue.

3. Day 7 overdue — firmer

Subject: Invoice {number} is 7 days overdue

Hi {name}, invoice {number} for {amount} is now 7 days overdue. Could you confirm when I can expect payment? Pay link: {pay link}.

4. Day 14 overdue — escalation

Subject: Action needed: invoice {number} (14 days overdue)

Hi {name}, I haven't heard back on invoice {number} for {amount}. Could you please settle by end of week or let me know what's holding it up? Pay link: {pay link}.

5. Final notice (day 30)

Subject: Final notice — invoice {number}

Hi {name}, this is a final notice for invoice {number} ({amount}), now 30 days overdue. If I haven't received payment or a written arrangement by {date}, I'll have to hand this over for collection. Pay now: {pay link}.

Automate the whole sequence

LekkerVoice ships these reminders on autopilot — you set the cadence once on your profile and they fire automatically until the invoice is marked paid. See the automation overview for the full picture.